Administrative Coordinator

Company: Robert Half
Location: Orlando
Posted on: February 18, 2026

Job Description:

Job Description Job Description We are seeking an Administrative Coordinator to join our team in Orlando, Florida. This Contract to permanent position involves supporting high-level administrative tasks, including board meeting coordination, recordkeeping, and correspondence. The ideal candidate will excel in managing schedules, organizing documents, and communicating effectively with stakeholders. Responsibilities: • Compile and distribute agenda packages for board meetings while ensuring all necessary documentation is prepared and shared with relevant parties. • Coordinate the board agenda process by liaising with internal departments and legal counsel to verify document accuracy and approvals. • Provide coverage during the Senior Manager’s absence, including meeting preparations and addressing board member requests. • Track board member terms, appointments, and compliance with ethics and training requirements. • Maintain detailed records of board activities, resolutions, and official documents, including notarizing and attesting as needed. • Perform duties as Recording Secretary, such as scheduling meetings, preparing minutes, and following up on action items. • Draft clear and concise correspondence and reports as required. • Support workshops, special projects, and events by organizing data, designing presentations, and compiling information from multiple sources. • Coordinate travel arrangements and prepare complex expense reports for senior management, including international travel. • Serve as a backup for travel coordination and expense reporting for the Chief Executive Officer.• Proven experience in administrative coordination or a similar role. • Strong organizational skills with the ability to handle complex scheduling and recordkeeping tasks. • Proficiency in preparing accurate and thorough correspondence and reports. • Familiarity with board meeting procedures and related documentation. • Advanced computer skills, including expertise in Microsoft Office Suite and other relevant software. • Exceptional communication skills to interact effectively with internal and external stakeholders. • Ability to work independently and manage multiple tasks under tight deadlines. • Experience in arranging travel and preparing detailed expense reports.

Keywords: Robert Half, Port Orange , Administrative Coordinator, Administration, Clerical , Orlando, Florida